JOB SUMMARY: The Senior Admin Specialist leads the Admin Team in delivering efficient and reliable administrative support across the organization. This role ensures that all administrative processes are executed accurately and on time, while continuously improving internal systems and overseeing team performance. The Senior Admin Specialist is expected to take the initiative, uphold high standards of organization, and stay on top of daily operations and deadlines to support the goals of the Operations Department and the company. 

RESPONSIBILITIES:  

• Lead, mentor, and supervise the Admin Team to ensure timely and accurate completion of all administrative tasks.  
• Monitor and maintain office and IT supply inventory; ensure procurement and tracking procedures are followed.  
• Develop and improve admin processes, templates, and documentation for better efficiency and compliance.  
• Track and ensure all deadlines (e.g. utility payments, renewals, and filings) are met consistently.  
• Handle sensitive errands such as bank transactions and notarizations with high integrity.  
• Coordinate cross-departmental requests and provide needed admin support to the Operations Department.  
• Serve as point-of-contact for admin concerns and escalate issues to the Operations Manager when necessary.  
• Continuously assess team workload and performance, providing feedback and support as needed.  
• Perform other leadership and administrative duties as assigned. 

QUALIFICATIONS: 

• Graduate of any 4-year course preferred  
• With 3-5 years administrative and leadership experience  
• High emotional intelligence with the ability to navigate interpersonal dynamics and maintain composure in high-pressure situations.  
• Proficient in Microsoft Office applications  
• Proactive attitude and ability to take initiative.  
• Demonstrates adaptability and versatility in handling various tasks. 
• Must be adaptable to a flexible work schedule, 6 days per week